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7th CPC Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions issued by DoPT

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7th Pay Commission CEA and Hostel Subsidy

The Department of Personnel and Training (DoPT) has issued consolidated instructions regarding the 7th Central Pay Commission’s Children Education Allowance (CEA) and Hostel Subsidy. These guidelines provide detailed information on the eligibility criteria for employees to receive CEA and hostel subsidy for their children, including the age limits and educational qualifications of the children. The instructions also outline the process for claiming these allowances, including the documents required to be submitted and the deadline for submitting them. These guidelines aim to ensure that government employees receive the appropriate financial support for their children’s education, while also maintaining transparency and accountability in the process.

No.A-27012/02/2017-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Block-IV. Old JNU Campus, New Delhi
Dated: 16th/17th July 2018

OFFICE MEMORANDUM

Subject: Recommendations of the Seventh Central Pay Commission – Implementation of decisions relating to the grant of Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions…

Consequent upon the decisions taken by the Government to implement the recommendations made by the VII Central Pay Commission, this Department has issued an OM of even number dated 16-8-2017 revising the rates of CEA/Hostel Subsidy and simplifying the procedure for claiming reimbursement of the same.

However this Department has been receiving various queries regarding CEA/Hostel Subsidy especially with regard to the applicability of various provision/instructions issued during sixth CPC regime/period.

Further references have also been received regarding the difficulty being faced by some government employees in obtaining certificate of the Head of the Institution as mentioned in this Department’s OM of even number dated 16-8-2017.

2. Keeping in view the above, it has been decided to issue consolidated instructions in supersession of all earlier OMs on the subject of Children Education Allowance and Hostel subsidy as under:

a) The reimbursement of Children Education Allowance/Hostel subsidy can be claimed only for the two eldest surviving children with the exception that in case the second child birth results in twins/multiple birth.

In case of failure of sterilization operation. the CEA/Hostel Subsidy would be admissible in respect of children born out of the first instance of such failure beyond the usual two children norm.

b) The amount for reimbursement of Children Education allowance will be Rs.2250/-per month (fixed) per child. This amount of Rs.2250/- is fixed irrespective of the actual expenses incurred by the Govt. Servant.

In order to claim reimbursement of CEA, the Govt. servant should produce a certificate issued by the Head of the Institution for the period/year for which claim has been preferred.

The certificate should confirm that the child studied in the school during the previous academic year. In case such certificate can not be obtained, self- attested copy of the report card or self attested fee receipt(s) {including e-receipt(s)} confirming/indicating that the fee deposited for the entire academic year can be produced as a supporting document to claim CEA.

The period/year means academic year i.e. twelve months of complete academic session.

c) The amount of ceiling of hostel subsidy is Rs.6750/- pm. In order to claim reimbursement of Hostel Subsidy for an academic year, a similar certificate from the Head of Institution confirming that the child studied in the school will suffice, with additional requirement that the certificate should mention the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex.

In case such certificate cannot be obtained, self- attested copy of the report card and original fee receipt(s)/e-receipt(s) which should indicate the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex can be produced for claiming Hostel Subsidy.

The expenditure on boarding and lodging or the ceiling of Rs.6750/- as mentioned above, whichever is lower, shall be paid to the employee as Hostel Subsidy. The period/year will mean the same as explained above in clause (b) of this para.

d) The reimbursement of Children Education Allowance for Divyaang children of government employees shall be payable at double the normal rates of CEA prescribed above in clause (b) i.e. Rs.4500/- per month (fixed).

e) The above rates/ceiling would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%.

f) The Hostel Subsidy and Children Education Allowance can be claimed concurrently.

g) In case both the spouses are Government servants, only one of them can avail reimbursement under Children Education Allowance and Hostel Subsidy.

h) The reimbursement of CEA and Hostel Subsidy will be done just once in a financial year after completion of the financial year.

i) Hostel subsidy is applicable only in respect of the child studying in a residential educational institution located at least 50 kilometers from the residence of the Government servant.

j) The reimbursement of Children Education Allowance and Hostel Subsidy shall have no nexus with the performance of the child in his class.

In other words, even if a child fails in a particular class. the reimbursement of Children Education Allowance hostel Subsidy shall not be stopped. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.

k) If a Government servant dies while in service, the Children Education Allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife/husband of the deceased is not employed in service of the Central Govt., State Government, Autonomous body, PSU, Semi Government Organization such as Municipality, Port Trust Authority or any other organization partly or fully funded by the Central Govt./State Governments.

In such cases the CEA/Hostel Subsidy shall be payable to the children till such time the employee would have actually received the same, subject. to the condition that other terms and conditions are fulfilled.

The payment shall be made by the office in which the Government servant was working prior to his death and will he regulated by the other conditions, laid down in this OM.

I) In case of retirement, discharge. dismissal or removal from service. CEA/Hostel Subsidy shall he admissible till the end of the academic year in which the Government servant ceases to be in service due to retirement, discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the government servant worked prior to these events and will be regulated by the other conditions laid down in this OM.

m) The upper age limit for Divyaang children has been set at 22 years. In the case of other children the age limit will be 20 years or till the time of passing 12th class whichever is earlier. There shall be no minimum age.

n) Reimbursement of CEA and Hostel Subsidy shall be applicable for children from class nursery to twelfth, including classes eleventh and twelfth held by Junior Colleges or schools affiliated to Universities or Boards of Education.

o) CEA is allowed in case of children studying through “Correspondence or Distance Learning” subject to other conditions laid down herein.

p) The CEA and Hostel Subsidy is admissible in respect of children studying from two classes before class one to 12th standard and also for the initial two years of a diploma/certificate course from Polytechnic/ITI/Engineering College, if the child pursues the course after passing 10th standard and the Government servant has not been granted CEA/Hostel Subsidy in respect of the child for studies in 11th and 12th standards.

q) In respect of schools/institutions at nursery, primary and middle level not affiliated to any Board of education, the reimbursement under the Scheme may be allowed for the children’studying in a recognized school/institution. Recognized school/institution in this regard means a Government school or any education institution whether in receipt of Govt. Aid or not. recognized by the Central or State Government or Union Territory Administration or by University or a recognized educational authority having, jurisdiction over the area where the institution/school is situated.

r) In case of a Divyaang child studying in an institution i.e. aided or approved by the Central/State Govt. or UT Administration or whose fees are approved by any of these authorities, the Children Education Allowance paid by the Govt. servant shall be reimbursed irrespective of whether the institution is ‘recognized’ or not. In such cases the benefits will be admissible till the child attains the age of 22 years.

s) The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.

t) The Children Education Allowance or hostel subsidy shall be admissible to a Govt. servant while he/she is on duty or is under suspension or is on leave (including extra ordinary leave). Provided that during any period which is treated as ‘dies non’ the Govt. servant shall not be eligible for the CEA/Hostel subsidy for that period.

3.These above instructions would come into effect from 1st July, 2017.

Hindi version follows.

sd/-
(Sandeep Saxena)
Under Secretary to the Government of India

View Order

Latest News on Child Education Allowance

What is the 7th Pay Commission CEA and Hostel Subsidy?

The 7th Pay Commission CEA and Hostel Subsidy is a set of guidelines issued by the Department of Personnel and Training (DoPT) that provide detailed information on the eligibility criteria for government employees to receive CEA and hostel subsidy for their children. The instructions also outline the process for claiming these allowances, including the documents required to be submitted and the deadline for submitting them.

What are the eligibility criteria for CEA and hostel subsidy?

The eligibility criteria for CEA and hostel subsidy depend on the age and educational qualifications of the employee’s children. The age limits and educational qualifications required to be eligible for CEA and hostel subsidy are outlined in the 7th Pay Commission CEA and Hostel Subsidy guidelines.

What documents are required to be submitted for CEA and hostel subsidy?

The documents required to be submitted for CEA and hostel subsidy can vary depending on the individual situation. Generally, documents such as proof of income, proof of age and educational qualifications of the child, and proof of residence may be required.

What is the deadline for submitting documents for CEA and hostel subsidy?

The deadline for submitting documents for CEA and hostel subsidy is outlined in the 7th Pay Commission CEA and Hostel Subsidy.

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    Children Education Allowance – Format of Certificate from School

Comments

  1. Sir, as per the DoPT related to CEA and HS- Consolidated instructions point j) if a child is admitted in the same class in another school, although the child has passed out of the same class in the previous school or in the mid-session, CEA shall not be reimbursable.
    Sir, my daughter got selected for JNV which is a Residential School affiliated to CBSE under MHRD Govt. of India where I have no expenditure related to her lodging, boarding and study. Everything is free. However, when I took her TC from her previous school( which also a Govt.school affiliated to CBSE) I had to pay Tuition fees and Computer fees in the month of June, 2020.I am a central govt. employee. Am I eligible to get the CEA?

    Reply

    • As you already mentioned if the same class since she has passed, so the CEA is not allowed. If in the next class it can be claimed.

      Reply

      • Thank you sir for your reply. But if you can clarify my doubt I will be thankful to you.
        Actually, I issued the TC in the month of June when I got the letter to get admitted my daughter in JNV and the admission was in the summer vacation only. Before that she was in the old school as she passed class V in the month of March and immediately the new academic session started from 1st April. But in JNV, after the summer vacation new academic session started for class VI .It happens due to Jawahar Navodaya Vidyalaya Selection Test (JNVST) and verification of documents etc. perhaps.
        Actually my concern is that, I had Paid the Tuition Fee as well as Computer fee for my daughter but not able to claim even that amount.Is it fair? I think I should get the proportionate amount or the amount which I had paid.I also think that the point(j) should be modified. Please clarify it.

        Reply

          • Sir, I had paid the amount and want to claim for that amount only. I am not claiming the CEA for my daughter twice in the same session for the same class.Sir till I am not clear.

            Reply

            • First you have availed the facility so in second time paid the CEA cannot be get . it. So it is related in same classs only.

              Reply

  2. Sir, as per DoPT Circular CEA is only for two eldest children. if the 2nd child is Physically Challenged and not studying then is there any possibility to get CEA for 3rd child. Also inform the Dopt Circular number and date regarding the same.

    Reply

  4. What is the maximum reimbursable amount for an employee who claims for CEA/Hostel subsidy for 2018-19? He has claimed for CEA-Rs.36000/- & Hostel Subsidy-Rs.69000/-.

    Reply

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