New Updated Salary Calculator with 31% DA7th Pay Commission Briefcase Allowance, Official bag and Ladies purse
Reimbursement of Briefcase Allowance in Central Government Services
Railway Board order
As per the Railway Board order issued on 10 April 2019, revision of monetary ceiling effected by Department of Personnel and Training (DoPT) for purchasing briefcase, ladies handbag or purse:
| Level of Officers | Existing Monetary Ceiling | Revised Monetary Ceiling | Period |
| Board Members / DGs (Apex Level) | Rs. 10,000 | Rs. 10,000 | Once in 3 years |
| Advisors/PED/Addl. Members (HA Grade) or equivalent | Rs. 8,000 | Rs. 8,000 | Once in 3 years |
| Joint Secretary/Executive Directors (SA Grade) or equivalent | Rs. 6,500 | Rs. 6,500 | Once in 3 years |
| Director / Joint Dierctor / Deputy Secretary/PSO/Sr. PPS or equivalent | Rs. 4,500 | Rs. 5,000 | Once in 3 years |
| Deputy Director/Under Secretary / PPS or equivalent | Rs. 4,000 | Rs. 4,000 | Once in 3 years |
| Section Officer/PS or equivalent | Rs. 3,500 | Rs. 4,000 | Once in 3 years |
| Assistant Section Officer/PA/Inspector or equivalent | Rs. 3,000 | Rs. 3,500 | Once in 3 years |
The reimbursement will be limited to the above mentioned ceiling limits subject to submission of proper invoice or bills with GST number, Book number and invoice number of the trader. The bills should clearly mention the name of the article and name of the Officers or Staff purchasing the article.
Department of Investment and Public Asset Management
As per the order issued on 20 July 2017 by the Department of Investment and Public Asset Management, the previous and revised ceiling in respect of the officers:
| Level of Officers | Existing Monetary Ceiling | Revised Monetary Ceiling | Period |
| Secretary, Special Secretary or Equivalent | Rs. 7,000 | Rs. 10,000 | Once in 3 years |
| Addl. Secretary & equivalent | Rs. 6,000 | Rs. 8,000 | Once in 3 years |
| Joint Secretary & equivalent | Rs. 5,000 | Rs. 6,500 | Once in 3 years |
| Director / Dy. Secy. /PSO/Sr. PPS or equivalent | Rs. 4,000 | Rs. 5,000 | Once in 3 years |
| Under Secretary / PPS or equivalent | Rs. 3,000 | Rs. 4,000 | Once in 3 years |
| Section Officer or equivalent | Rs. 2,400 | Rs. 4,000 | Once in 3 years |
| Assistant / PA or equivalent | Rs. 2,000 | Rs. 3,500 | Once in 3 years |
The Briefcase, Office Bag, Ladies Purse shall be provided to the above officers on completion of three years from the date of issue of earlier one.
As per the CDA order issued on 31st January 2017, who are drawing Grade Pay of Rs. 4600 to Rs. 5400 irrespective of the gazetted status to procure briefcase, official bag, ladies purse of their choice from any private or public outlet. However, reimbursement shall be restricted to Rs. 3000 concomitant with the respective level/grade pay of officer/official, as prevalent in Ministry of Defence.
Revision of Briefcase Allowance for Defence Personnel
Briefcase Allowance in Defence Accounts Department
The CGDA issued orders on 29th May 2020 regarding the eligibility and revised rates for reimbursement of briefcase allowance to DAD staff and officers. The revised rates and entitlement of the briefcase allowance will be an effect from 1.6.2020. [See the detailed order]
As per the order issued on 28 January 2020 by the Controller General of Defence Accounts, reimbursement of briefcase allowance to the officers and staff of DAD at varied rates prescribed by the Ministry of Defence (Finance) vide its circular No. S(10)/2013/Gen Dated 16th April 2013.
| Level of Officers / Officials (DAD) | Level of Officers / Officials (DAD) | Rates |
| Secretary/Special Secretary | CGDA | Rs. 9,000 |
| Addl. Secretary & Equivalent | Addl. CGDA / PCsDA and equivalent | Rs. 8,000 |
| Joint Secretary & Equivalent | CsDA and equivalent | Rs. 6,500 |
| Director/Dy. Secy./Sr. PPS & Equivalent | Addl. CsDA / Jt. CsDA and equivalent | Rs. 5,000 |
| Under Secretary/PPS & Equivalent | DCsDA / PPSs and equivalent | Rs. 4,000 |
| Desk Officer/Section Officer & Equivalent | ACsDA / ADs (OL) / Sr.AOs / AOs / AAOs / SPSs and equivalent | Rs. 3,500 |
| Assistant/ PA (GP Rs. 4600) & Equivalent | Non-Gazetted Staff in the Grade pay equivalent Rs. 4600 and above. | Rs. 3,000 |
Application for claim of reimbursement for purchase of Briefcase – PDF Download
7th CPC Recommendations on Briefcase Allowance
8.17.5 Certain categories of Central Government employees are entitled to reimbursement of expenditure incurred on purchase of briefcase/official bag/ladies’ purse as per the following provisions:
| Pay Band | GP Ceiling |
| Apex | 10000 |
| HAG, HAG+ | 8000 |
| GP 10000 | 6500 |
| GP 7600 to GP 8700 | 5000 |
| GP 4800 to GP 6600 | 4000 |
The periodicity of reimbursement is restricted to once in three years. No demands have been received regarding this allowance.
Analysis and Recommendations: The Commission is of the view that the present rates are adequate However, the ceiling shall further increase by 25 percent each time DA increases by 50 percent
| No | 19 |
| Name of the Allowance | Briefcase Allowance |
| Recommendations of the 7th CPC |
Retained. Status Quo to be maintained. |
| Modifications accepted by the Government |
Accepted |
Revision of Briefcase Allowance 2021
The PCDA under the Ministry of Defence has published an order regarding the revision of monetary ceiling for reimbursement of cost of Briefcase/Handbad on 19th January 2021.
- Apex Level 17: Rs. 10000
- HAG, HAG+ Level 15 & 16: Rs. 8000
- GP 10000 Level 14: Rs. 6500
- GP 7600 to 8700 Level 12 & 13: Rs. 5000
- GP 4800 to 6600 Level 8 to 11: Rs. 4000
- GP 4200 to 4600 Level 6 to 7: Rs. 3500
The above ceiling shall further increase by 25% each time DA increases by 50%
Calculation of Residual Value of Laptop
Clarification on Provision of Laptops to officer in lieu of Desktops: Calculation of Residual Value of Laptops in Percentage as per Laptop Policy [Click to view more]
Department of Fisheries – Briefcase Allowance
The Ministry of Animal Husbandry Dairying and Fisheries (Department of Fisheries) has pubished a order regarding reimbursement of expenditure incurred for Briefcase, Office Bag, Ladies Purse on 17th June 2019 – Click to view the order
Level of Officers / Rates limit (One in 3 years)
- Secretary / Special Secretary or equivalent: Rs.10.000
- AS & Equivalent: Rs.8000
- JS & Equivalent: Rs.6500
- Director & Equivalent: Rs.5000
- DS /Sr. PPS or Equivalent: Rs.5000
- US / PPS & Equivalenr: Rs.4000
- SO/PS& Equivalent: Rs.4000
- ASO / PA (GP. Rs.4.600/- ) & Equivalent: Rs.3500
List of All 7th CPC Allowances
- Provision of Laptop to Gazetted Officers in Indian Railways
- Laptop Policy – Chart of Calculation Residual Value in Percentage
What is the Briefcase allowance?
A particular group of officers in Central Government Services are entitled to get the allowance for the handling of official documents.
What is the rate of Briefcase allowance in 7th CPC?
The minimum Briefcase allowance is Rs.3500 and the maximum monetary ceiling is Rs.10000 after the 7th CPC.
What is the entitlement duration of the Briefcase allowance?
Once in three years, the entitled officers can claim the amount spent on the purchase of briefcase, official bag, ladies purse of their choice from any private or public outlet.
I am working in CCRS, Under Minister of AYUSH as per the 7th CPC Grade pay 4200/- also eligible. I need a Briefcase Allowance order
Dear Sir/Madam,
I want to know that how to calculate the previous 3 years for purchasing briefcase?
3 years completed of my job. But I purchased briefcase last year in Nov.
Can I purchase a briefcase or not…?
Then how to calculate for purchase briefcase.
Plz reply to me…thanks
No. Three Years are counted from the last Purchase/reimbursement. We have mentioned that in OM. Please check the OM for your department
Is 3 years counted from the date of purchase as mentioned in the bill or when reimbursement is done or when we apply for reimbursement?
It’s not mandatory to get three years, after old was damaged/teared condition it should be returned and get new. Because for new & old should maintain in stock register with signatures.
Brief case allowance for Group A officers under Ministry of Ayush.. please provide the order copy if available
Briefcase allowance for Army Officer????
What about GST? Is it included in the ceiling limit of briefcase allowances?
how to calculate previous 3 year for purchasing briefcase? either purchasing date or reimbursement of briefcase payment through pao office.
3 years purchase of date and returned with condition of brief case/purse should be teared with further eligible in that office duty.of the employee.
Are laptop bags allowed under briefcase allowance
an officer granted briefcase allowance of 3500/- he resigned from service. whether the amount to be recovered from him
Is the reimbursement also limited to single article or multiple articles can be bought within the specified limit. I am in Level 11 of pay matrix.
Can u plz send Dopt order for nursing officer level-8 for briefcase allowence…
It will be given those who are having handling government documents as per their basic pay.
Are we entitled to office bag/briefcase, of Railway Board Ministry of Railways staff of pay lable 6 (Rs. 4200 Grade Pay)
Are you carrying any risk duty of handling to carry office documents to outside? If yes of rs.3500/- p.m. and if already not sanctioned to previous 3 years.
What is the monetary ceiling for purchase of Office bag in case of Gazetted Officer in Level 7 @ Ministry of Environment forest and Climate Change.
Rs.3,500/-p.m. for MATRIX LEVEL 7 with additional duty cary office document or valuable things of go in the out side office.
Pls send latest order reg revision of monetary ceiling of reimbursement of ladies bag to steno grade d 4200 of dopt order
In which Department are you working specific.
Is cabin baggage considered as briefcase and whether it will get reimbursed?
Are you eligible for brief case allowance? Specify your special duty and your basic pay.
Briefcase allowance is applicable to subordinate officers of Indian Coast Guard.