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You are here: Home / 7th CPC Briefcase Allowance
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7th CPC Briefcase Allowance

7th Pay Commission Briefcase Allowance, Official bag and Ladies purse

Reimbursement of Briefcase Allowance in Central Government Services

Railway Board order

As per the Railway Board order issued on 10 April 2019, revision of monetary ceiling effected by Department of Personnel and Training (DoPT) for purchasing briefcase, ladies handbag or purse:

Level of Officers Existing Monetary Ceiling Revised Monetary Ceiling Period
Board Members / DGs (Apex Level) Rs. 10,000 Rs. 10,000 Once in 3 years
Advisors/PED/Addl. Members (HA Grade) or equivalent Rs. 8,000 Rs. 8,000 Once in 3 years
Joint Secretary/Executive Directors (SA Grade) or equivalent Rs. 6,500 Rs. 6,500 Once in 3 years
Director / Joint Dierctor / Deputy Secretary/PSO/Sr. PPS or equivalent Rs. 4,500 Rs. 5,000 Once in 3 years
Deputy Director/Under Secretary / PPS or equivalent Rs. 4,000 Rs. 4,000 Once in 3 years
Section Officer/PS or equivalent Rs. 3,500 Rs. 4,000 Once in 3 years
Assistant Section Officer/PA/Inspector or equivalent Rs. 3,000 Rs. 3,500 Once in 3 years

The reimbursement will be limited to the above mentioned ceiling limits subject to submission of proper invoice or bills with GST number, Book number and invoice number of the trader. The bills should clearly mention the name of the article and name of the Officers or Staff purchasing the article.

Department of Investment and Public Asset Management

As per the order issued on 20 July 2017 by the Department of Investment and Public Asset Management, the previous and revised ceiling in respect of the officers:

Level of Officers Existing Monetary Ceiling Revised Monetary Ceiling Period
Secretary, Special Secretary or Equivalent Rs. 7,000 Rs. 10,000 Once in 3 years
Addl. Secretary & equivalent Rs. 6,000 Rs. 8,000 Once in 3 years
Joint Secretary & equivalent Rs. 5,000 Rs. 6,500 Once in 3 years
Director / Dy. Secy. /PSO/Sr. PPS or equivalent Rs. 4,000 Rs. 5,000 Once in 3 years
Under Secretary / PPS or equivalent Rs. 3,000 Rs. 4,000 Once in 3 years
Section Officer or equivalent Rs. 2,400 Rs. 4,000 Once in 3 years
Assistant / PA or equivalent Rs. 2,000 Rs. 3,500 Once in 3 years

The Briefcase, Office Bag, Ladies Purse shall be provided to the above officers on completion of three years from the date of issue of earlier one.

As per the CDA order issued on 31st January 2017, who are drawing Grade Pay of Rs. 4600 to Rs. 5400 irrespective of the gazetted status to procure briefcase, official bag, ladies purse of their choice from any private or public outlet. However, reimbursement shall be restricted to Rs. 3000 concomitant with the respective level/grade pay of officer/official, as prevalent in Ministry of Defence.


Revision of Briefcase Allowance for Defence Personnel

Briefcase Allowance in Defence Accounts Department

The CGDA issued orders on 29th May 2020 regarding the eligibility and revised rates for reimbursement of briefcase allowance to DAD staff and officers. The revised rates and entitlement of the briefcase allowance will be an effect from 1.6.2020. [See the detailed order]

As per the order issued on 28 January 2020 by the Controller General of Defence Accounts, reimbursement of briefcase allowance to the officers and staff of DAD at varied rates prescribed by the Ministry of Defence (Finance) vide its circular No. S(10)/2013/Gen Dated 16th April 2013.

Level of Officers / Officials (DAD) Level of Officers / Officials (DAD)  Rates
Secretary/Special Secretary CGDA Rs. 9,000
Addl. Secretary & Equivalent Addl. CGDA / PCsDA and equivalent Rs. 8,000
Joint Secretary & Equivalent  CsDA and equivalent Rs. 6,500
Director/Dy. Secy./Sr. PPS & Equivalent Addl. CsDA / Jt. CsDA and equivalent Rs. 5,000
Under Secretary/PPS & Equivalent DCsDA / PPSs and equivalent Rs. 4,000
Desk Officer/Section Officer & Equivalent ACsDA / ADs (OL) / Sr.AOs / AOs / AAOs / SPSs and equivalent Rs. 3,500
Assistant/ PA (GP Rs. 4600) & Equivalent  Non-Gazetted Staff in the Grade pay equivalent Rs. 4600 and above. Rs. 3,000

Application for claim of reimbursement for purchase of Briefcase – PDF Download

7th CPC Recommendations on Briefcase Allowance

8.17.5 Certain categories of Central Government employees are entitled to reimbursement of expenditure incurred on purchase of briefcase/official bag/ladies’ purse as per the following provisions:

Pay Band GP Ceiling
Apex 10000
HAG, HAG+ 8000
GP 10000 6500
GP 7600 to GP 8700 5000
GP 4800 to GP 6600 4000

The periodicity of reimbursement is restricted to once in three years. No demands have been received regarding this allowance.

Analysis and Recommendations: The Commission is of the view that the present rates are adequate However, the ceiling shall further increase by 25 percent each time DA increases by 50 percent

No 19
Name of the Allowance Briefcase Allowance
Recommendations
of the 7th CPC
Retained. Status Quo to be maintained.
Modifications
accepted by the Government
Accepted

Revision of Briefcase Allowance 2021

The PCDA under the Ministry of Defence has published an order regarding the revision of monetary ceiling for reimbursement of cost of Briefcase/Handbad on 19th January 2021.

  • Apex Level 17: Rs. 10000
  • HAG, HAG+ Level 15 & 16: Rs. 8000
  • GP 10000 Level 14: Rs. 6500
  • GP 7600 to 8700 Level 12 & 13: Rs. 5000
  • GP 4800 to 6600 Level 8 to 11: Rs. 4000
  • GP 4200 to 4600 Level 6 to 7: Rs. 3500

The above ceiling shall further increase by 25% each time DA increases by 50%

Calculation of Residual Value of Laptop

Clarification on Provision of Laptops to officer in lieu of Desktops: Calculation of Residual Value of Laptops in Percentage as per Laptop Policy [Click to view more]

Department of Fisheries – Briefcase Allowance

The Ministry of Animal Husbandry Dairying and Fisheries (Department of Fisheries) has pubished a order regarding reimbursement of expenditure incurred for Briefcase, Office Bag, Ladies Purse on 17th June 2019 – Click to view the order

Level of Officers / Rates limit (One in 3 years)

  • Secretary / Special Secretary or equivalent: Rs.10.000
  • AS & Equivalent: Rs.8000
  • JS & Equivalent: Rs.6500
  • Director & Equivalent: Rs.5000
  • DS /Sr. PPS or Equivalent: Rs.5000
  • US / PPS & Equivalenr: Rs.4000
  • SO/PS& Equivalent: Rs.4000
  • ASO / PA (GP. Rs.4.600/- ) & Equivalent: Rs.3500

 List of All 7th CPC Allowances

  • Provision of Laptop to Gazetted Officers in Indian Railways
  • Laptop Policy – Chart of Calculation Residual Value in Percentage

What is the Briefcase allowance?

A particular group of officers in Central Government Services are entitled to get the allowance for the handling of official documents.

What is the rate of Briefcase allowance in 7th CPC?

The minimum Briefcase allowance is Rs.3500 and the maximum monetary ceiling is Rs.10000 after the 7th CPC.

What is the entitlement duration of the Briefcase allowance?

Once in three years, the entitled officers can claim the amount spent on the purchase of briefcase, official bag, ladies purse of their choice from any private or public outlet.


Also Check: Central Government Pay Matrix Table 2022 PDF
Related updates:

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    Upper Age Limit for Children Education Allowance
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Comments

  1. Budhee Chand says

    June 25, 2022 at 2:20 pm

    Please confirm that newspaper allowance is applicable to lowest level of officer i.e. Section officer and equivalent. who are in the category of equivalent? please confirm pay level wise.

    Reply
  2. Partha Chatterjee says

    June 14, 2022 at 7:49 pm

    My grade pay is 4600 and I am retiring from defence service on 30 Jun 22 after 38 years of service at the age of 58 Yrs. Whether i can apply briefcase allowance ?

    Reply
  3. AJAY SINGH says

    April 28, 2022 at 1:53 pm

    Will I get briefcase allowance if I buy a trolley bag instead of a briefcase in Indian Railways?

    Reply
  4. Manju says

    March 29, 2022 at 4:35 pm

    Pls send latest order reg revision of monetary ceiling of reimbursement of ladies bag to UDC grade pay 4200 in Level-6 of dopt order

    Reply
  5. Praveen kumar says

    March 23, 2022 at 3:40 pm

    can we claim for two bills. Suppose my limit for reimbursement is Rs. 3500/-. Can i claim two bills or purchase two bags one for Rs. 2500/- and one for Rs 1000/-

    Reply
    • M.K.KUMAR says

      March 24, 2022 at 10:05 am

      If husband & wife living in same house any one of the spouse is eligible for first two children as per terms of CEA RULES.

      Reply
  6. Dr. M. Muniaraj says

    March 3, 2022 at 1:50 pm

    Please read my previous post as last claim

    Reply
  7. Dr. M. Muniaraj says

    March 3, 2022 at 1:49 pm

    I have lost claimed my briefcase allowance on 08.06.2016. Am I eligible for a two suitcases claims now? please clarify. my pay band is 13

    Reply
    • M.K.KUMAR says

      March 7, 2022 at 1:06 pm

      No. It will be given for the government documents carrying out side the office premises with official work those who are only eligible for it.

      Reply
  8. Sampath says

    November 25, 2021 at 9:40 am

    I am working in CCRS, Under Minister of AYUSH as per the 7th CPC Grade pay 4200/- also eligible. I need a Briefcase Allowance order

    Reply
  9. Hemraj Nagar says

    November 1, 2021 at 11:30 pm

    Dear Sir/Madam,
    I want to know that how to calculate the previous 3 years for purchasing briefcase?
    3 years completed of my job. But I purchased briefcase last year in Nov.
    Can I purchase a briefcase or not…?
    Then how to calculate for purchase briefcase.
    Plz reply to me…thanks

    Reply
    • Satish Chandra says

      November 24, 2021 at 6:05 pm

      No. Three Years are counted from the last Purchase/reimbursement. We have mentioned that in OM. Please check the OM for your department

      Reply
      • Mahendra says

        November 29, 2021 at 1:54 pm

        Is 3 years counted from the date of purchase as mentioned in the bill or when reimbursement is done or when we apply for reimbursement?

        Reply
        • M.K.KUMAR says

          November 29, 2021 at 10:33 pm

          It’s not mandatory to get three years, after old was damaged/teared condition it should be returned and get new. Because for new & old should maintain in stock register with signatures.

          Reply
  10. Dr.Jeevan says

    October 20, 2021 at 1:41 pm

    Brief case allowance for Group A officers under Ministry of Ayush.. please provide the order copy if available

    Reply
  11. Sandeep Saini says

    October 12, 2021 at 6:51 pm

    Briefcase allowance for Army Officer????

    Reply
  12. Dr Ashok says

    September 22, 2021 at 12:16 am

    What about GST? Is it included in the ceiling limit of briefcase allowances?

    Reply
  13. vandana says

    September 16, 2021 at 1:44 pm

    how to calculate previous 3 year for purchasing briefcase? either purchasing date or reimbursement of briefcase payment through pao office.

    Reply
    • M.K.KUMAR says

      September 16, 2021 at 9:02 pm

      3 years purchase of date and returned with condition of brief case/purse should be teared with further eligible in that office duty.of the employee.

      Reply
  14. Anju Gupta says

    August 4, 2021 at 5:36 pm

    Are laptop bags allowed under briefcase allowance

    Reply
  15. hafeez ahmed says

    August 4, 2021 at 11:14 am

    an officer granted briefcase allowance of 3500/- he resigned from service. whether the amount to be recovered from him

    Reply
  16. Nikhil Kumar Agarwal says

    July 28, 2021 at 3:44 pm

    Is the reimbursement also limited to single article or multiple articles can be bought within the specified limit. I am in Level 11 of pay matrix.

    Reply
  17. Monika says

    April 10, 2021 at 10:57 pm

    Can u plz send Dopt order for nursing officer level-8 for briefcase allowence…

    Reply
    • M.K.KUMAR says

      April 14, 2021 at 2:30 pm

      It will be given those who are having handling government documents as per their basic pay.

      Reply
  18. Suraj Nath says

    March 31, 2021 at 4:01 pm

    Are we entitled to office bag/briefcase, of Railway Board Ministry of Railways staff of pay lable 6 (Rs. 4200 Grade Pay)

    Reply
    • M.K.KUMAR says

      April 1, 2021 at 12:06 pm

      Are you carrying any risk duty of handling to carry office documents to outside? If yes of rs.3500/- p.m. and if already not sanctioned to previous 3 years.

      Reply
  19. Mrityunjay Patil says

    March 27, 2021 at 10:06 pm

    What is the monetary ceiling for purchase of Office bag in case of Gazetted Officer in Level 7 @ Ministry of Environment forest and Climate Change.

    Reply
    • M.K.KUMAR says

      March 29, 2021 at 9:33 am

      Rs.3,500/-p.m. for MATRIX LEVEL 7 with additional duty cary office document or valuable things of go in the out side office.

      Reply
  20. Maya says

    March 11, 2021 at 9:50 pm

    Pls send latest order reg revision of monetary ceiling of reimbursement of ladies bag to steno grade d 4200 of dopt order

    Reply
    • M.K.KUMAR says

      March 12, 2021 at 10:51 am

      In which Department are you working specific.

      Reply
  21. Dheeraj says

    February 9, 2021 at 9:37 am

    Is cabin baggage considered as briefcase and whether it will get reimbursed?

    Reply
    • M.K.KUMAR says

      February 9, 2021 at 4:47 pm

      Are you eligible for brief case allowance? Specify your special duty and your basic pay.

      Reply
  22. BUDHEE CHAND says

    June 20, 2020 at 10:05 pm

    Briefcase allowance is applicable to subordinate officers of Indian Coast Guard.

    Reply
  23. sunil kumar gupta says

    May 29, 2020 at 4:48 pm

    kya 4200/- grade pay wale bhi bag allowance ke eligible hai

    Reply
    • M.K.KUMAR says

      May 31, 2020 at 8:58 pm

      Not eligible.

      Reply
  24. rajendra srivastava says

    February 24, 2020 at 2:07 pm

    महोदयजी मेरी ग्रेड़ पे 7600 रुपये है लेकिन यह मुझे मेरी दूसरी एम.ऐ.सी.पी. से हुई है , लेकिन मेरा पद नाम ” सहायक निदेशक ग्राफिक्स ” है तो क्या मुझे भी बैग का अलाउंस 5000 मिलेगा या नहीं …

    Reply
  25. S.KULOTHUNGAN says

    January 16, 2020 at 1:36 pm

    Kindly instruct whether i can get brief case, before completion of three years based on my NEW PROMOTION as Group a Officer, from Group B

    Reply
    • M.K.KUMAR says

      January 18, 2020 at 1:05 am

      It is based on duty of your carrying documents outside office hours.. In the promotion post your carrying documents after officer hours, but you should not retire before three years.

      Reply
    • s.kulothungan says

      January 19, 2020 at 5:41 pm

      Kindly guide me whether i am entitle for brief case on New Promotion

      Reply
  26. anonymous says

    January 13, 2020 at 3:38 pm

    I claim for bag in august 2016 and office reimburse in june 2017. when will i am eligible for cont of 03 years since august 2016 or june 2017

    Reply
    • M.K.KUMAR says

      January 14, 2020 at 12:42 am

      If you in the same post or eligible post at now. Not as 2019, since it has over.

      Reply
  27. D Kaur says

    January 1, 2020 at 10:09 pm

    I am entitled for briefcase/ladies purse allowance. Can I purchase two ladies purse in the same amount which I am entitled for or is it compulsory to buy a single purse.

    Reply
    • M.K.KUMAR says

      January 3, 2020 at 12:54 am

      Both the purses are required for your official duty purposes to keep the office documents & to take that in your home or to your out door duty, it is allowed with your limit of basic pay eligibility amount & your official duty. It is not yours personal purposes it is not allowed as per the rules.

      Reply
  28. T.Mohan says

    December 10, 2019 at 2:42 pm

    my query is that, here we got an office order from Andrapradesh & Telungana Pr.CCIT datd 15.03.2018 stating that Brief case allowance for Inspector at Income Tax is Rs.5000/-. if you check in Google it shows that allowance is Rs.3500/-.. which one is original and effective on nov’2019..

    Reply
    • M.K.KUMAR says

      December 11, 2019 at 11:43 pm

      It depends upon the eligibility of the employees basic pay in its Matrix Level.

      Reply
  29. Ranbir says

    November 22, 2019 at 7:48 pm

    Kindly confirm whether the TA on temperary transfer up to 180 days is elible to draw continue including Sunday Saturday and govt holiday to govt.servant.
    My pay and account’s office refused to give traveling charges but allowed daily allow rs.800/ for Sunday Saturday and holiday on temperary duty

    Reply
    • M.K.KUMAR says

      November 23, 2019 at 1:33 am

      As per S.R. 73 Saturday & Sunday allowance including for 180 days allowed, but S.R. 72 in that transfer they may take C.L./R.H. or E.L. It will not be given.

      Reply
  30. Murthy says

    November 22, 2019 at 2:37 pm

    Officer going to retire within a month, but he completed 3 years of earlier one.
    Kindly confirm whether he is eligible to get brief case allowance.
    Murthy

    Reply
    • M.K.KUMAR says

      November 23, 2019 at 12:59 am

      The following conditions should be sanctioned:-
      1) He/She should be having to carry the office documents daily & eligibility of Levels of basic pay.
      2) As per the latest orders, he/she shouldn’t retire of 33 years in service or 60 years as on 1-4-2020 whichever is earlier.

      Reply
  31. Sunil Ramdas Kavlekar says

    November 18, 2019 at 11:00 pm

    My query is that I got complimentary macp1 in Sep 2009 (benefit given due to merger of three grades/posts) and pay fixed in GP 4600/- further on completion of 20 years got MACP2 in Dec 2012 and pay fixed in GP 4800/-.

    In Sep 2018 I was given promotion with downgraded grade pay in GP 4600/- as the post having GP 4600/- was remained unfilled since 2006 due to non availability of revised RR with Indian Coast Guard (With no option left finally eligible candidates promoted on the basis of old RR in Srp 2018).

    My point is can
    (a) DPC committee issue promotion order in grade pay 4600/- that was earlier granted under MACP1 in Sep 2009.

    (b) since promotion order indicates grade pay 4600/- and i had already availed MACP2 granted in Dec 2012 in GP 4800/- what will be my pay position / pay fixation after promotion that received in Sep 2018 in GP 4600/-

    (c) am I suppose to get one additional increment on promotion or no additional increment liable due to MACP1 that was granted in 2006 well before of actual promotion.

    (d) am I eligible for macp3 in GP 5400/-on completion of 30 years of service in Dec 2022 ( I am completing 10 years of service in GP 4800/- in Dec 2022)
    Kindly advice me. Thanking you
    (Sunil Kavlekar

    Reply
    • M.K.KUMAR says

      November 20, 2019 at 12:25 am

      For the promotion in 2018 it has no pay fixation only destination changes higher in the 7th CPC so there is no monetary benefits & not eligible GP 4800. From 2022 on completion of 30 years you will get GP4800 in matrix level 8 as 3 rd MACP. In the service only 3 pay fixation.

      Reply
  32. Surajit Roy says

    June 28, 2019 at 6:45 pm

    Is central government employee with grade pay 4200 eligible for briefcase allowance?

    Reply
    • M.K.Kumar says

      June 29, 2019 at 10:35 am

      ₹ 3,500/- is allowed with the condition of your office documents should carry in your work daily.

      Reply
      • Amit Bakhla says

        November 17, 2019 at 12:05 am

        Can i get an recent order of briefcase allowance entitlement for 4200 grade pay.

        Reply
  33. virender singh says

    May 8, 2019 at 5:11 pm

    महोदयजी मेरी ग्रेड़ पे 4600 रुपये है लेकिन यह मुझे मेरी तीसरी एम.ऐ.सी.पी. से हुई है तो क्या मुझे भी बैग का अलाउंस 3500 मिलेगा या नहीं …

    Reply
    • M.K.KUMAR says

      May 9, 2019 at 10:55 am

      If you are handle or carry office documents daily, it will be in each in every three years to be reimbursable.

      Reply
  34. Anuj says

    March 15, 2019 at 11:11 am

    How to claim it? Procedure?

    Reply
  35. Nilaykumar says

    December 9, 2018 at 3:20 pm

    is this allowance made applicable to DAE employees and employees of DAE aided institutions?

    Reply
  36. Raju says

    November 13, 2018 at 4:09 pm

    Exactly who are the eligible to avail this allowance

    Reply
    • M.K.KUMAR says

      November 13, 2018 at 5:40 pm

      It is allowed to few of the government employees who handle or handle or carry a lot of documents every day. Though it is called the briefcase allowance, but it is valid for not only briefcase but also bags,ladies” purse can be bought and reimburse the money. Each eligible employee can get the allowance in three years as per their levels of amount eligible to them.

      Reply
      • Narender says

        January 3, 2020 at 7:49 am

        Are the briefcase allowance also entitled for govt. teachers,.if yes pl explain with eligibility criteria and also provide a copy of order.

        Reply
        • M.K.KUMAR says

          January 3, 2020 at 11:48 pm

          Are you carrying any school documents or cash handling work and mention your basic pay ?

          Reply
  37. vv says

    April 24, 2018 at 10:46 pm

    is it applicable in defence services

    Reply

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