Highlights of Cadre Restructuring Committee Report – Recommendations and Duties of CSSS Personnel

Highlights of Cadre Restructuring Committee Report – Recommendations and Duties of CSSS Personnel

Major recommendations of the 3rd Cadre Restructuring Committee of CSSS

I. The norms for scale of CSSS personnel with the officers at various levels have been revised.

II. The sanctioned strength of Senior Principal Private Secretary (Sr.PPS) may be increased from the existing strength of 143 to 211 keeping in view the functional requirements. This will also address the issue of stagnation in the PPS grade.

III. The sanctioned strength of Principal Private Secretary (FPS) may be enhanced from the existing strength of 780 to 855 in view of the functional requirement. This also address the issue of stagnation in the feeder grade.

IV. The existing sanctioned Strength of 2090 of Private Secretary (PS) may be kept unchanged.

V. The sanctioned strength of Personal Assistant (PA) may be decreased from 2627 to 1900.

VI. It was observed that the existing cadre structure of the service is skewed inasmuch as the sanctioned strength at the Stenographer Grade which is the entry grade, is almost half of the strenqh at the Personal Assistant (PA) grade which has resulted in unfilled vacancies at PA level. Keeping this in view the Committee has recommen ded that the strength of Stenographers Grade ‘D’ be increased from the existing number of 1324 tc 1908.

VII. The nomenclature or Stenographer Gr. ‘D’ changed to Stenographer.

VIII. The Recruitment Rules for the PA & PS grades may be revised to provide for filling up of 75% vacancies Quota (SQ) and 25% of ale vacancies through Limited Departmental Competitive Examination (LDCE) keeping in view the unfilled vacancies the LDCE mode. This would elso improve the
promotional opportunities in Steno Grade and PA levels.

IX. With a view to increase the promotional avenues for deserving CSSS officials it has been recommended that Stenographers Grade ‘D’ with 6 years of appmved service may also be permitted to appear in the LDCE for entry into Assistant grade of CSS.

X. Capacity building of the cadre has been addressed under the existing cadre plan which is mandatory for further promotion. Taking into account the official requirement the cadre needs to be trained bilingaally. This training be given during the first two years to ensure a weel trained and efficient cadre. Stenographers Grade D may also be given opportunities to complete their graduation through correspondence course through any University to enable them to secure better career prospects.

XI. DoPT should revise the existing duties and responsibilities of the CSSS cadre keeping in view the functional requirement.Duties of CSSS personnel

Duties of CSSS Personnel

PSO/ Sr PPS Grade

(i) Management and supervision of personal section of Secretary/ Spl Secretary/ Addl Secretary

(ii) Knowledge of the key result areas, vision mission of the Ministry/ Department

(iii) Facilitating meetings

(iv) E-tracking Of files and important papers

(v)Coordinating parliamentary

(viFacilitating grievance handling

(vii)Handling phone calls

(viii)E-monitoring management system of important references

(ix)Preparation of minutes of important meetings taken by Secretary/ Spl Secretary/ Addl Secreta., in case directed.

(x)Handling co-ordination work.

(xi)Protocol duties

PPS Grade

1. Management and supervision of personal section

2.Facilüating meetings

3. E-tracking of files and important papers

4. Coordinating parliamentary work

5. Facilitating grievance handling

6. Taking dictation and typing

7. Handling phone Cates

8. Maintaining engagements, preparing tour programmes and travel arrangements

9. E-monitoring management system of important references

10. Preparation of minutes of important meetings taken by Joint Secretary

11. Handling co-ordination work

12. Protocol duties.

PS Grade

1. Taking dictations and typing

2. Handling telephone calls

3. Handling visitors

4. Maintaining engageraents, preparing tour programmes and travel arrangements

5. E-tracking of files and important papers

6. Handling parliamentary work

7. Diarising files and papers

8. E-monitoring management system of important references

PA/ Steno Grade

1. Taking dictations and typing

2. Handling telephone calls

3. Handling visitors

4. Maintaining engagements, preparing tour programmes and travel arrangements

5. E-tracking of files and important papers

6. Handling parliamentary work

7. Diarising files and papers

8. E-monitoring management system of important references

Click the below link to view the order issued by Dopt

Dopt Orders Cadre Restructuring Report 16042015