Representation from Govt Servant on Service Matters
Representation from a government servant regarding matters related to their service is a formal request made by an employee seeking assistance or resolution for an issue at their workplace. This representation could be in the form of a letter, email, or application to a higher authority in the hierarchy, such as a department head or management. The purpose of this representation is to ensure that the government employee’s grievances are heard and addressed in a fair and timely manner, and that their rights as a public servant are protected.
Office of the Controller of General of Accounts
Ulan Batar Raod, Palam, Delhi Cant-110010
No.AN/XIII/13006/Vol-XXII
30.05.2017
To
All Pr.Controllers/Controllers
All PIFAs/IFAs
Subject: Representation from Government servant on service matters-reg.
Reference: This HQrs letter bearing No.AN/XIII/13700(435)/2015 dated 02.09.2015.
It has been observed that certain servants are representing directly or through their relatives etc. on service matters to the Prime Minister, Minister, Secretary and other higher authorities.
2. As existing instructions, wherever, in any matter connected with his service rights or conditions, a Government wishes to press a claim or to seek redressal of a grievance, the proper course for him is to address his immediate official superior, or Head of his office, or such other authority at the appropriate level who is competent to deal with the matter in the organization. Suitable guidelines in the matter have already been issued vide HQrs Office letter cited under reference. (Copy attached).
3. Therefore, it is reiterated that as DOP&T 0M bearing F.No.11013/08/2013-Estt.(A-III) dated “Such submission of representations directly to other authorities by-passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions. This can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3(1) (iii) of the CCS (Conduct) Rules,1964. It is clarified that this would include all forms of communication including through e-mails or public grievances portal etc.”
4. In view of above all concerned authorities are requested to bring the existing instructions/rules to the notice of all concerned for compliance.
This issues with the approvd of Lhc CVO.
sd/-
(Brij Kishore)
For CGDA
Representation from a government servant on service matters refers to the act of an employee presenting his/her grievances or concerns related to their job and service conditions to their respective higher authorities.
Government servants may submit a representation on service matters to address issues like promotion, transfer, salary, leave, and other related matters.
All government servants or employees who are currently serving and have a service matter grievance or concern can file a representation.
The employee must submit the representation in writing addressed to their department head, and they may also be required to provide related evidence or documents to support their claims.
Yes, in some cases, there may be a time-limit for submitting representations on service matters, so it’s essential to check with the department and adhere to the timeline.
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