AP State Govt LTC Checklist for Employees
For employees of the Andhra Pradesh State Government, there is a detailed checklist available to assist with their Leave Travel Concession (LTC) planning. This checklist provides essential information, including eligibility criteria for claiming LTC, the maximum entitlement of the concession, the number of days of leave that can be availed, and the required documents to be submitted for approval. The checklist also highlights the different modes of travel that can be availed and the reimbursement processes for each mode. By following this comprehensive checklist, employees can ensure they are fully informed and well-prepared to make the most of their LTC entitlement.
Make sure to review every aspect of Long-Term Care (LTC) for State Government Service employees.
Leave Travel Concession
Reimbursement of expenditure incurred by the Government employee and family members to travel from his Head Quarters to Home Town / Any place within the state is called Leave Travel Concession (LTC)
As per Rule 92 (Annexure-VII) of APCS(TA) Rules, 1996, the Government employees are permitted to avail LTC in a block period of 4 years to visit ‘Home Town’ during the first block of two consecutive calendar years and may avail this concession to visit any place within the state during the Second block.
LTC Rules / Check List to avail LTC
1. To be sanctioned to the Government servant who had put in five year service.
(G.O.Ms.No.20,Fin(PC)Dept.,dated:18-01-1972, G.O.Ms.No.15, Fin(PC) Dept., dated:17-01-1973)
2. The Permission granted to avail the LTC is given by the authority competent to sanction leave other than CL.
(Govt.Memo.No.55427/TA/76-1,Fin.&Plg.(PC)Dept., dated:12-07-1976)
3.Prior permission from competent authority shall be obtained before commencing the upward Journey.
(Govt.Memo.no.1165/PC/72-1, Fin.&Plg. (PC) Dept., dated: 12-05-1972)
4.(i).The Government servant should touch the destination for which he/she is permitted.
(Govt.Memo.No.39873/1005/TA/85-1,Fin.&Plg.(FW.TA) Dept., dated:16-12-1985)
(ii).The LTC is availed correctly with reference to the block period.
(iii).Whether the Home Town declared is an outstation or a place within the state, should be checked before sanction.
5.The LTC claim is supported with original used bus/train tickets, receipts.
(Cir.Memo.No.11818/48/A2/TA/2001, dated:07-03-2002)
6.The claim is preferred by the Government servant within 30 days from the date of return journey or otherwise 15% cut is imposed up to a maximum period of 1 year. (Rule-12)
7.The certificates as prescribed by the Government should be furnished
(G.O.Ms.No.15 r/w G.O.Ms.No.247, F&P (FW-TA) Dept., dated:20-09-1982)
8.S.R.entry should be made and certificate in token of having availed the facility is furnished with the Bill. (Rule-11(h) of LTC Rules)
9.Certificate stating whether spouse is employed either in State, Central, Quasi Government etc., where similar facilities are available and but not availed separately is obtained from the Government servant and attested by DDO. (Rule-11(a)(i) and (ii) of LTC Rules).
(G.O.Ms.No.15 r/w Cir.Memo.No.83808/C/564/TA/79-1, dated:23-01-1979)
10.Bill shall be preferred in T.A.bill form (APTC Form-52)
11.The LTC should be limited to only two dependent children from 01-04-1996 onwards and any child born beyond two after 01-04-1996 is not entitled to LTC, but in respect of children born prior to 01-04-1996, all the dependent children are eligible for LTC.
(G.O.Ms.No.140, F&P (FW.TA) Dept., dated:03-04-1996) (Note (iii) under Rule-7)
12.(i).Parents of Gazetted Officers shall not be treated as family
members. (Note(i) under Rule-7)
(ii).Parents of married female government employees will be treated as members of family provided they are dependent on them. (Note(ii) under Rule-7)
(iii).Pensioners cannot be defined as dependent parents in LTC. (Note(iV) under Rule-7)
13.a).If the places are connected by train, journey shall be performed by train only.
b).In case the journey is performed by bus (APSRTC & APTDC), the fare shall be limited to train fare or bus fare whichever is less.
c). Journeys by private services or car, hired car, private taxis, vans etc., shall not be allowed.
14.If the Home Town is situated outside the State, the claim shall be limited to the last point within the state in that direction.
15.A LTC Advances Watch Register should be maintained to watch the recovery of amounts advanced. (Annex-16)
In case of misuse / abuse of advance:
1.The entire amount if drawn and disbursed shall be recovered in one lumpsum.
(i).The right of the Government employee for availment of LTC shall be forfeited for the rest of service.
(ii).Disciplinary action has to be taken by the disciplinary authority to initiate disciplinary proceedings against a Government employee on the charge of preferring a fraudulent claim of LTC, such Government servant shall not be allowed the LTC till the finalization of such disciplinary proceeding and
(iii). If the Government servant is fully exonerated of the charge of fraudulent claim of LTC, he or she shall be allowed to avail the concession withheld earlier as additional sets in future block years but before his normal date of superannuation. (Rule-14)
2. In cases, where as a result of departmental enquiry, misuse / abuse or delay in refunding the unutilized portion of the advance drawn and paid is proved, the competent authorities shall take action as indicated below :
(i).The entire amount of the unutilized advance along with penal interest at 18% per annum shall be recovered in one lumpsum.
(ii).The action referred in items (ii) and (iii) of the para-01 also
has to be taken. (Rule-15) During the enquiry, the Government employee need not be kept under suspension. (Rule-16)
Certificates to be insisted up on from the claimant for LTC Bills:
a).Certified that for the block period of ________, I have not submitted any claim so far for leave travel concession in r/o the persons for whom travelling allowance is claimed in this bill.
b).Certified that the advance of travelling allowance for the leave travel concession has been fully adjusted in this bill.
c).Certified that the persons for whose journey the claim is preferred in this bill performed the journeys to and from __________.
d).Certified that my wife / husband is not a Government employee / is an employee of ______________ and that the concession has not been availed of by her / him separately for herself / himself for any of the family members covered by this claim for the block period _________.
e).Certified that the family members for whom claim has been made in this bill are wholly dependent on me.
f).Certified that my parents for whom the claim is made in this bill are wholly dependent on me and they are not pensioners / job holders.
Certificates to be furnished by the DDO along with the LTC Bills:
a). Certified that the claim was preferred in time by the claimant and that the delay in presentation at the Treasury is due to administrative reasons.
b). Certified that the claim was not preferred and paid previously.
c). Certified that necessary entries were made in the Service Register of the individual regarding the availing of LTC during the block period.
d). Certified that apart from normal checks, I have verified the claim after obtaining all the required details, as to the actual travel correctness of number of family members, distance traveled, fares and mileage claimed and I am satisfied that the claim is in order.
What is Leave Travel Concession (LTC) for AP State Govt Employees?
LTC is an employee benefit provided to the AP State Govt employees. It is a reimbursement of travel expenses incurred by the employee and his/her family during a leave taken for travel purposes.
Who is eligible for LTC?
All permanent and temporary AP State Govt employees are eligible for LTC. Contractual employees who have completed one year of service are also eligible.
What is the frequency of LTC?
AP State Govt employees are entitled to LTC once in every two years.
What is the eligibility period for claiming LTC?
The eligibility period for claiming LTC is 4 years. The employee must complete 2 years of service to be eligible to claim LTC.
What expenses are covered under LTC?
Travel expenses such as airfare, train fare, taxi fare, and hotel expenses are covered under LTC. However, expenses related to food, local transportation, and sightseeing are not covered.
What documents are required to claim LTC?
The AP State Govt employee needs to submit a claim form along with travel tickets, boarding passes, and hotel bills.